Career Space

PERSONAL ASSISTANT (JOHANNESBURG) – Posted 9 October 2018

 
Our well-established National Exhibition and Events infrastructure services company is looking for an enthusiastic and Energetic Assistant to the Managing Director based in Robertsham, Johannesburg.

COMPANY PRESENTATION
GL events is a global market leader within the events industry through three core activities: services for trade fairs, conventions and events; venue management and exhibition management. Present in 20 countries, listed on the Paris Stock Exchange, GL events employs 4,000 people and has recorded sales of 942M€ in 2015. Established in South Africa since 1977, GL events is one of the leading event companies in the region.

KEY RESPONSIBILITIES

To the MD:
> Diary Management
> Minute Taking – Manco & Board
> Stake holder liaison
> Travel & Accommodation booking
> Presentation and spread sheet editing
> Proof reading of documents
> Employee liaison
> Purchasing and ordering of goods
> Filing and data capturing
> Research Tasks for various projects

To the Management Team:
> Administration: Tender; HR; Finance
> Follow up with employee related queries
> Data capturing
> Travel & Accommodation booking
> Filing

General:
> Purchasing of office supplies (biscuits for meetings, cleaning products, etc)
> Sourcing of new suppliers
> Company cell phone queries and admin
> Preparing of client gift boxes
> Employee travel and accommodation booking across the 3 branches
> Diners Card reconciliation
> Petty Cash reconciliation
> Assisting with the planning of office functions (Christmas parties; Baby showers etc.)
> Occasional overtime to assist with exhibitions and client functions

NECESSARY KNOWLEDGE & SKILLS
> Ability to present a good image of the company during telephone contact
> Interpersonal skills
> Ability to maintain confidentiality
> Ability to organise multiple activities and manage priorities
> Rigorous and methodical when carrying out your role
> Training level: Baccalaureate +2 (university diploma or equivalent) in executive assistant skills

PERFORMANCE CRITERIA
> Confidentiality
> Respect for deadlines
> Good organisation of agendas
> File maintanance

 

Reporting to: Managing Director
Location: Johannesburg
Closing Date for Application: 15 October 2018
 
All resumes can be forwarded to the HR Department, for Attention Subashini Emanuel, Subashini.emanuel@gl-events.com